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Finance and Support Services Director |
WVI |
Advert
Posted 2019-05-29 02:31:46
Position: Finance & Support Services Director
Location: World Vision Zambia National Office
Position Reports to: WVZ National Director and functionally
to the Southern Africa
Regional Finance Director
Work Context/Background
World Vision has been operating in Zambia since 1981. WV
Zambia Limited is now registered both financially and legally as a local
organization. World Vision Zambia Limited (WVZL) and has a local Board of
Directors that includes standard Board Committees, includes both Finance and
Audit & Risk Committees. WVZL’s major program priorities include: health
and nutrition, education, improved livelihoods, WASH and protection. The
organization’s strategy targets child well-being in nine of Zambia’s 10 Provinces.
The organization provides support to approximately 120,000
registered children through child sponsorship within over multi-sectoral 30
Area Programmes (AP). Currently, the programming portfolio consists of projects
funded through child sponsorship, public and private financed grants and
Gifts-in-Kind (GIK). The overall financial budget varies year-to-year, however
it varies between $35-$40 million annual cash budget.
Purpose of Position
The position provides overall leadership, oversight and
management support for all aspects of financial management, supply chain
(procurement), ICT (Information Technology) and Administration in the National
Office. The Finance and Support Services Director is a strategic partner and is
a member of the National Office’s Senior Management/Leadership Team of the
National Office. The overarching focus of this position is to ensure the
office’s financial and support functions provide transparency, accountability,
world class stewardship, coordinated planning and budgeting to the rest of the
organization. This includes providing accurate financial data, strong and
strategic analysis and advice, as well as developing and implementing a
financial strategy that best serves the Office’s strategic and program
objectives. The position must lead his/her staff in providing world class
internal controls, risk management, and asset safeguarding according to World
Vision approved policies and procedures as well as globally accepted standards.
In addition to leading the Finance functions of the National
Office, this position shall also provide leadership to the Supply Chain team
ensuring that the procurement of organizational resources is executed
effectively, efficiently and economically which results in significant cost
savings and meets the organizational needs related to timeliness and
product/service quality and compliance.
This position also provide overall leadership to the ICT
team and to ensure that the office has reliable, sufficient connectivity and
the organization’s information systems and resources are adequately protected.
This person will ensure the team is facilitating the smooth operation of
technical solutions that meet the needs of the organization. The incumbent will
also provide overall leadership to the Administration function ensuring that
the National Office is effectively supported and staff have a clean, secure and
hospitable place to work as well as the fleet is operating to the highest
safety and efficiency standards.
Major
Responsibilities
Leadership, Capacity
Development and Strategic Partnering
Provide strong and positive leadership to the Finance and
Support Services Department; ensuring competent and motivated staff are hired,
developed and retained and that the Department is providing efficient delivery
of services.
Coordinate professional and personal development of Finance
and Support Service staff through adequate orientation, on-the-job coaching,
identification of learning, training needs and opportunities (e.g. in
accounting, SunSystems, grant management, risk management, leadership, etc.);
and succession planning.
Model Christ-centered servant leadership and support
spiritual development of his/her team.
Actively participate in the National Office’s Senior
Leadership Team meetings.
Attend and actively participate in strategic regional and
global meetings.
Facilitate National Director, Operations, Board and other
non-finance staff in understanding and interpretation of financial statements.
Ensure partnership finance policies and procedures are
understood by Senior Management, Operations/Technical staff, Communities, Local
Partners and Board, as appropriate.
Develop strong networks internally (other NOs, SOs and
partnership entities) and externally (other NGOs, banking entities,
communities, etc.) through effective communication, relationships and twin
citizenship.
Promote shared resource networks within the region, and the
partnership.
Adhere to WVI key policy documents – mission, core values,
and Covenant of Partnership.
Stewardship
Ensure adequate cost efficiency and effectiveness measures
are in place and are being followed:
Providing cost analysis, promoting benchmarks and making
recommendations for determining effective resource utilization at all levels.
Contributing to the development of appropriate policies and
procedures for procurement of goods and services, in collaboration with the
Supply Chain team. This should result in significant cost and time savings for
the entire office.
Financial Planning
and Budgeting
In collaboration with other National Office Directors,
advise the National Director on strategic resource acquisition and allocation
in line with Partnership recommendations and.
Coordinate the planning and budgeting process and provide
technical support, to ensure global and regional guidelines are met.
Review alignment of budgets between the National Office,
projects, grants and Support Offices.
Control the National Office budget, cash flow and project
funding in collaboration with the Integrated Programs Director.
Contribute to the development, disseminate and
implementation of the National Office’s strategic direction and priorities.
Fiscal accounting,
compliance, monitoring and reporting
Design and manage systems, policies and procedures that
provide appropriate levels of security and control of WV assets, resources and
operations.
Coordinate the submission of timely, accurate and complete
relevant reporting to the Partnership and to internal users.
Define and implement efficient and effective internal
control systems.
Adhere to Partnership policies, procedures and guidelines as
stipulated in the WVI Financial Manual and other documents, including, but not
limited to: grant compliance, planning & budgeting, year-end closing, carry-forward,
accounting and reporting.
Coordinate the timely and accurate submission of all
financial reports to the highest standard(s).
Review the reconciliation of MyPBAS to FFR monthly and
action all outstanding items.
Provide regular analysis of AP/Grant financial reports and
timely feedback to AP/Grant Managers for decision-making.
Ensure National Office Finance and Support Service staff
visit projects to monitor accountability issues, follow up on implementation of
audit findings, and provide support as needed.
Financial Risk
Management and Controls
Manage appropriate financial systems and controls; ensuring
they are in place and operational to avoid significant finance audit findings,
both at the NO and project levels.
Coordinate management responses to Finance an Support
Service related audits; ensuring response are sent on time to the Audit
Department; and that Finance and Support Service related audit recommendations,
at all levels, are implemented on time.
Coordinate adequate preparation for GC and external audits.
Manage financial risk.
Implement anti-corruption and fraud strategies.
Supply Chain
Management
Coordinate and ensure an optimal interface between Supply
Chain and business units for efficient customer service delivery.
Strategic sourcing is rolled out to save the organization
money and time.
Ensure all Supply Chain systems are operating and are
up-to-date and are adding the value to the organization.
Information
Communication Technology (ICT)
Give support to ensure ICT services are optimized and are
meeting consumer (employee) needs
Develop, strengthen and deploy information privacy policies
and aligning to partnership standards
Monitor information privacy and security issues that affect
the organization.
Ensure office preparation of and adherence to computer usage
procedures and policies.
Lead and support office disaster preparedness and policies
through the update of new technologies, trends and threats.
Administration and
Security
Develop, review or improve administrative processes and
policies
Lead and provide support in WVZ strategies, plans,
coordination and implementation of administrative and security systems and
procedures
Provide support to ensure WV staff and assets are safe, well
maintained and secured
Recommend and communicate security processes to mitigate
threats and vulnerabilities
Develop and support security awareness programs for all
staff, Board, partners and international visitors
Provide support in fleet is management in a safe way with
adequate lead times for procurement, maintenance and disposal.
Provide support for maintenance of vehicles and motorbikes
in accordance with international standards.
Educational,
Professional Qualification, Experience
Bachelor’s degree in Accounting, Finance or Business
Administration, or a related field
MBA in Finance, MSC in Finance/Accounting preferred
ACCA, CIMA, CPA, ZICA or equivalent preferred
Minimum 7-10 years in Senior Finance leadership experience
is required, including experience in the management of a wide number of grants
from different donors.
International NGO experience critical
Must be a member of a professional body (Local/International)
Competencies,
attributes and abilities
Solid knowledge of accounting principles, financial systems,
budget/cash flow monitoring and internal accounting controls.
Ability to solve complex problems and to exercise
independent judgment.
Must be able to lead and manage a team.
Good working knowledge of computerized accounting systems,
preferable Sun Systems & ProVision
Must be computer literate in Microsoft Office programs
Knowledge of government grant regulations and financial
reporting requirements.
Knowledge of local accounting system preferred.
Proficiency in written and spoken English
Good oral/written and interpersonal skills.
Able to work on a cross-cultural environment with a
multi-national staff
Ability to travel within country, regional and internationally
(up to 25%)
To apply please visit careers.wvi.org.