Latest Job Adverts
FINANCE AND ADMINISTRATIVE OFFICER |
Tetra Tech ARD |
Advert
Posted 2018-10-19 04:06:54
The Integrated Land and Resource Governance (ILRG) project,
funded by USAID and implemented by Tetra Tech ARD, requires a full-time Finance
and Administrative Officer. The ILRG project is supporting improved land
governance in customary and state areas through partnerships with local
implementing partners in Eastern and Central Provinces; supporting additional
implementers with technical assistance on land documentation processes and data
management; and liaising with government on best practices that may be
integrated into upcoming efforts to scale up land documentation processes. The
Finance and Administrative Officer is responsible for supporting overall
financial and administrative functions. This position is based in Lusaka.
RESPONSIBILITIES
§
Provide administrative support to all ILRG staff and perform all
front desk duties, including attending to phone calls, maintaining a record of all
contacts, as well as reconciling monthly office bills and welcoming and
attending to office visitors.
§
Organize and maintain departmental files, route and distribute
office mail, copy/scan, and sort and distribute documents.
§
Make travel and accommodation reservations on behalf of the
staff that travel for official duties to domestic destinations. Prepare budgets
for dispensing cash advances in accordance to USG rates, ensure that staff hand
in SOW and travel authorization before payment of travel advances
§
Manage petty cash to ensure that funds are available for day to
day basic office requirements and reconciliation of monthly petty cash account
§
Attend to bank issues such as deposits, etc.
§
Attend meetings, takes notes and distributes minutes
§
Ensure that all members of staff have health and life insurance
and correspond with insurance providers on all staff insurance needs
§
Occasional input of payment transactions into QuickBooks
accounting system insuring that all codes are accurate
§
Assist in monitoring the level of office supplies
§
Maintenance of the ILRG inventory log, and ensure that all
office assets are insured and well maintained
§
Create price analysis before payment is made for all
procurements
§
Prepare all purchase orders and purchase requisition documentation
§
Request for quotations from various vendors and prepare price
analysis before payment is made for all procurements
§
Any other assigned duties
MINIMUM QUALIFICATIONS
§
Bachelor’s Degree in Business Administration, Accounting,
Finance or Procurement and Logistics Management.
§
At least three years’ relevant work experience gained through
serving in similar position with a USAID funded NGO, is a plus.
§
Excellent written and oral communication skills
§
Excellent interpersonal skills and team building skills
§
Strong customer service orientation
§
Ability to prioritize tasks, meet deadlines and work in
multicultural environment.
Please note: Only
candidates who are eligible to work in Zambia for an indefinite period without
a need for sponsorship will be considered for this position.
TO APPLY
Email your CV/Résumé and your Cover Letter to yebo.nkunika@tetratech.com. Please
ensure that you mention www.gozambiajobs.com as the source of this job
advertisement.
Due to the large number of inquiries we receive, only candidates
who have met the required experience & qualifications for this position
will be contacted.
Tetra Tech ARD is proud to be an Equal Employment Opportunity
employer. We value and seek diversity in our workforce.