Latest Job Adverts
Human Resources Officer |
SOUTHERN AFRICAN DEVELOPMENT COMMUNITY |
Advert
Posted 2018-05-24 03:48:40
The
Southern Africa Development Community Secretariat (SADC) is seeking to recruit
highly motivated and experienced professionals who are citizens of Member
States of the SADC to fill the following regional positions to its
Organization Structure.
Human
Resources Officer – Grade 7
Purpose
of the job:
§ Facilitate implementation
of HR strategies, policies and procedures with respect to employee relations,
staff welfare and occupational safety, health and environment, recruitment and
placement;
Duties
and Responsibilities
Employee
relations
§ Amend and update HR
policies, policies, procedures and guidelines, terms and conditions of
employment in accordance with Management /Council decisions
§ Ensure that staff have
access to HR policies, procedures and manuals
§ Inform staff and Management
of any updates to HR policies, procedures, guidelines etc., and assist them in
the interpretation of these documents
§ Inform Management of any
staff concerns with the HR policies, procedures, guidelines etc.
§ Advise management and staff
on industrial relations, disciplinary and grievance handing to ensure
compliance with the Employment Laws and provisions of the relevant internal
policies and procedures
§ Interpret and administer
the employment contract with respect to grievances, wages and salaries,
employee welfare, healthcare, pensions, union and management practices, and
other contractual stipulations
§ Prepare strategies and
position papers for negotiations with employee representatives to facilitate
effective collective bargaining
§ Organize logistics for,
attend and provide support during hearings and procedures for termination,
grievances, disputes, claims, and disciplinary actions; draft documentation and
recommendations for action, and submit to the Head for review; and follow-up on
resolutions
§ Liaise with Ministry of
Labour on labour and industrial relations matters
§ Provide administrative
assistance to the Senior Officer in negotiations with union / employee
representatives
Recruitment
and placement
§ Assist the head of unit in
determining staffing levels for the Secretariat
§ Draft recruitment adverts
based on the requirements of recruiting directorates, and make arrangements for
the advertisement of vacancies
§ Screen candidates and
drawing up shortlists of candidates for clients to interview (local and
regional)
§ Liaise with Member States
as required for recruitment purposes
§ Facilitate the setting up
of an Assessment Centre and the development of competency-based interviewing
techniques
§ Arrange logistics for
interviews, and prepare interview time tables and schedules
§ Provide advice and support
to selection panels/committees and ensure that they have accurate and timely
information in order to make effective decisions
§ Participate as panel member
in interviews
§ Follow up candidates’
references as directed and prepare summary post interview reports on candidates
to facilitate selection
§ Draft appointment letters
for successful candidates and inform unsuccessful candidates
§ Work with the Senior
Officer to develop manpower plans and forecasts for the Secretariat based on
inputs from directorates, and submit to Head for review
§ Design employment contracts
(for review by the Head of unit) Act as custodian of employment contracts duly
signed by staff
§ Keep track and
documentation, and issue regular reports on recruitment, selection, and
turnover
§ Prepare staff orientation
programme and conduct induction for new employees, and assist core directorates
in the preparation of specific induction modules related to their respective
areas of work
§ Conduct exit interviews
§ Facilitate staff exit
processes (including processing of terminal benefits)
§ Research and adopt best
practices in own area of work, and maintain high level of knowledge in order to
effectively undertake the duties of the post
Administration
§ Provide support to
employees in various HR related issues such as leaves, compensation etc. and
resolve issues and problems
§ Keep employee records
up-to-date by processing employee status changes in the HRIS system in a timely
fashion
§ Monitor and tracking
employee contracts
§ Assist in management of the
Performance management process
§ Support HR related projects
Supervision
§ Prepare work plan, schedule
work, allocate and delegate tasks to subordinates
§ Supervise the subordinates
and their work, and appraise their job performance
§ Provide advice and guidance
as and when required to subordinates
§ Provide quality services as
per service level agreements
§ Consult with the Head of
Unit on any staff related issues
§ Provide inputs to the
annual budget estimation for the unit
§ Prepare regular progress
reports for the Head of Unit, as and when required
§ Undertake any other duties
as delegated by the Senior Officer
Position
Requirements
Qualifications
§ At least a Master’s Degree
in Human Resources Management or related field from a
recognized institution
Professional
Certification
§ Membership of Professional
Human Resource Association is desirable
§ Certification in Employee
Relations
Specialized
knowledge:
§ Knowledge of labour laws
and legislations
§ Knowledge of best practice
in HR policies, procedures, processes and strategies
§ Knowledge of employee
relations principles and practices
§ Proficient in the use of
computers and computer software relevant to the position
Experience
§ At least 7-10 years of work
experience in HRM 3 of which should be supervisory role
Skills
Requirements
§ Communication and
presentation skills
§ Interpersonal skills
§ Mentoring and coaching
skills
§ Organizational skills
(planning, budgeting, time management, work prioritization)
§ Research, analytical and
problem-solving skills
§ Supervisory skills
Competencies
§ Apply interpersonal
styles/methods to develop and motivate staff
§ Capable of maintaining
quality whilst working under pressure and adhering to deadlines
§ Capacity to motivate and
influence people positively and creates a climate where people want to do their
best
§ Conceptual and practical
thinking
§ Customer focused