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COMPANY SECRETARY |
ZIALE |
Advert
Posted 2018-10-11 02:04:18
JOB OPPORTUNITY
COUNCIL SECRETARY
The Council of the Zambia
Institute of Advanced Legal Education (ZIALE) is looking for a suitably
qualified experienced and result oriented person to fill the position of
Council Secretary
JOB PURPOSE
To provide the Zambia Institute
of Advanced Legal Education (ZIALE) Council with secretarial and legal
services. To oversee, coordinate and facilitate general management and
administrative functions. To promote and sustain good corporate govemance and
to uphold the professional image of the Institute.
MAIN DUTIES AND
ACCOUNTANTABILITIES
§
Deputizes for the Director in
his/her absence and role of Chief Executive Offcer;
§
Keeps under review legislative,
regulatory and governance issues which would impact the Council;
§
Assists the Director in
coordinating and scrutinizing the scheduling of courses for the Institute,
ensuring that tik teaching calendar falls within ayeed time frames and that
examinations are held, processed and published within the due period;
§
Ensures that the Student Records
Management System (SRMS) functions appropriately for all users and that all
applicable are required data is up-loaded on to the SMS by unit Heads within
the due period;
§
Ensures Council is effectively
briefed on legislative, regulatory and governance issues;
§
Ensures that all Acts of
Parliament, Statutory Instruments and Regulations within the Institution
(Including the Library) are current and up to date;
§
Prepares and ensures that
policies surrounding regulatory and governance issues are in place and up dated
regularly
§
Provides a discreet but
challenging voice to Council in relation to Council deliberations and decision
making, drawing on his/her professional experience and expertise;
§
Liaises with the Director and
Chairperson of the Council in arranging Courxil Meetings;
§
Takes Minutes at Council and
Committee Meetings and ensures distribution Of the same to members in a timely
manner and as appropriate;
§
Distributes Notices and all
relevant documents, (including Resolutions) prior to Council and Committee
meetings in a timely manner;
§
Ensures preservation Of
confidentiality and secrecy Of Council and Committee proceedings;
§
Answers to all correspondence
received from Council and Committee members and provides the information or
assistance requested;
§
Acts as Legal Counsel of the
Institute, providing litigation as appropriate;
§
Liaises closely with the Ministry
of Justice and other legal institutions such as the Zambia Law Development
Commission, the
§
Law Association of Zambia, in
rcvicvving legal statutes in thc country in the context Of national
aspirations;
§
Prepares and verifies the annual
Budget of the Office of the Council Secretary;
§
Maintains the archive Of the
Council and Committee Meetings up to date, including confidential files for each
one of current members; ruiner members; Elie register or renewal or terms or
Council members;
§
Sits on various associations
(Local and /or International) representing interests of the Institute;
§
Sits on various Institutional
Committees as directed by the Director;
§
Accounts for the Institute’s
assets (movable and fixed assets);
§
Responsible for the Institute’s
seal;
§
Maintains the Institute’s
corporate image and idenLiLy; and
§
Performs other duties as directed
by the Council or the Director.
QUALIFICATIONS AND EXPERIENCE
§
Grade 12 with 5 -O- levels
credits or better including English and matherrntics;
§
LLB Degree from re-cognized
University;
§
Advocate Of the High Court for
Zambia;
§
Minimum 8 years practicing as an
Advcxate;
§
Has worked with Boards and
Committee and has proved managerial skills;
§
possession Of the Institute Of
Chartered Secretaries and Administrators (‘CSA) qualification would be an added
advantage; and
§
Possession Of a Master’s Degree
in Law (LL. M) will be added advantage.
KEY ATTRIBUTES
§
High degree of confidentiality;
§
Displays a high levels of
integrity and trustworthiness;
§
Excellent networking and
interpersonal skills;
§
Possesses business and legal
acumen;
§
Computer literate; and
§
Excellent public speaking and
presentation skills.
Interested persons should send a
cover letter, detailed Curriculum Vitae and certified copies of certificates
to:
The Director
Zambia Institute of Advanced Legal Education
Plot NO. 36983, Andrew Mwenya Road
Rhodespark
P O Box 30690
LUSAKA
Closing date: Friday 19th October, 2018 (Only
shortlisted applicants will be contacted)