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ADMINISTRATIVE ASSISTANT |
Zambezi River Authority |
Advert
Posted 2018-09-25 02:34:30
ZAMBEZI RIVER AUTHORITY
EMPLOYMENT OPPORTUNITIES
The Authority is seeking highly
motivated, suitably qualified and experienced Zambian nationals to fill the
following positions under the Corporate Services and Finance Departments,
respectively, to be based at Kariba Office, Zimbabwe:
Administrative Assistant – Kariba
1. ADMINISTRATIVE ASSISTANT
JOB PURPOSE
To provide and undertake all
support services and administrative duties in order to facilitate effective and
efficient provision of corporate support and administrative services at Kariba.
Under the supervision of the
Human Resource and Administration Officer – Kariba, the Administrative
Assistant — Kariba will carry out the following Key Responsibilities:
§
Assist the superior in preparing
employee salary schedules in order to ensure timely processing of the payroll;
§
Make accommodation bookings for
Authority Officials, organize venues and catering services for all meetings
held at Kariba Office;
§
Verify invoices for accommodation
bookings and catering services before submission to the Finance Department for
purposes of effecting such payments;
§
Process and maintain leave
records for employees;
§
Compile Leave Status Reports and
submit same to the superior;
§
Attend to employees regarding
applications for leave and salary advances by checking and / or assisting them
complete the said forms as laid down;
§
Verify employee leave records in
order to ensure that applications are within acceptable limits and according to
their entitlernents before submitting same to the superior and updating
employee service records when necessary;
§
Process correspondence for Human
Resource and Administration functions;
§
Supervise Messengers and General
Workers on a day to day basis in order to ensure that the said employees
effectively and efficiently execute their duties;
§
Ensure that effective and
efficient support services are provided to all employees;
§
Ensure that offices and
surroundings of the Office Administration Block are kept clean at all times;
§
Participate in undertaking
inventory of office furniture and equipment;
§
Maintain adequate stock Of
beverages for all meetings held at the Office Administration Block, Kariba and
other venues in Kariba; and
§
Organize venues and catering for
all meetings held at the Office
§
Administration Block and ensure
quality standards.
QUALIFICATIONS AND EXPERIENCE
§
Grade Twelve (12) Certificate
with 5 ‘O’ Levels with Credits or better
§
Diploma in Business
Administration or Business Management or equivalent
§
Advanced Computer Skills in
Microsoft Office
§
Two (2) years relevant minimum
experience
OTHER ATTRIBUTES
§
Leadership
§
Results Oriented
§
Teamwork
§
Customer focus
§
Effective Communication
§
Innovation
APPLICATION PROCEDURE
Written application letters
together with detailed CVs and certified copies of certificates should be
forwarded to:
Senior Manager – Human Resource
and Administration, Zambezi River Authority, Head Office, Kariba House, 32
Chachacha Road, P O Box 30233, LUSAKA, ZAMBIA.
CLOSING DATE FOR RECEIVING
APPLICATIONS WILL BE 1ST OCTOBER 2018
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED