Latest Job Adverts
FINANCE COORDINATOR |
Save the Children International |
Advert
Posted 2018-11-07 02:12:47
Save the Children is the world’s
leading independent organization for children. Our Vision is a world in which
every child attains the right to survival, protection, development and
participation. In Zambia, Save the Children works in the following Thematic
areas: Education, Health& Nutrition, Child Protection, Child Rights
Governance and Child Poverty; including Humanitarian response. Save the
Children wishes to invite qualified individuals to apply for the following new
position:
This position is responsible for
day to day management of Finance unit. He/She ensures all payments are checked
based on SCI guidelines, payments are processed and recorded to
the financial systems on a timely fashion. In addition, the responsibility
also includes review and sign off monthly payroll, severance accruals,
clearance of all outstanding balance sheets accounts, lead on month end and
year end processes.
KEY AREAS OF ACCOUNTABILITY:
§
Responsible for the oversight of
day-to-day management of Lusaka Finance unit.
§
Ensure all processed payments are
properly reviewed, properly supported and complete, accurately coded, dually
approved and timely processed.
§
Liaise with the budget holders on
exceptional cases, understand the engagements and provide necessary
guidelines/solutions to both program and finance staff on actions need to be
taken to mitigate the potential risks. Recommend change in the process if such
a need arises.
§
Review and sign off on the
accurateness of the vouchers as well as the bank checks before the payments.
§
Oversee the process of bank book
maintenance and bank balance reconciliation.
§
Oversee the voucher posting
processes to ensure all vouchers are recorded and posted to the system on a
daily basis.
§
Review bank reconciliations on
accurateness and correctness to ensure all the payments in the bank statements
are accounted for.
§
Maintain a bank signatory list
and make sure it is updated on a monthly basis or whenever a need arises
§
Ensure cash books are maintained
and cash reconciliation is done on a daily basis.
§
Responsible for ensuring all
program/admin advances taken by staff are settled on a timely fashion.
§
Review and sign off on monthly
payroll for SCI staff including calculation and payments of Income Tax as well
as Social Security.
§
Review and sign off on periodic
severance, calculation as well as allocation
§
Regularly review trail balance
and clarify the reason for the variances
§
Lead on timely review and
clearance of balance sheets account to ensure timely accruals, amortization and
clearance of assets and liability accounts, including account 2031.
§
Lead on month end processes and
draft Monthly financial report.
§
Lead year end as well as grant
specific audits audit engagements. Ensure the process is timely scheduled and
complete on a timely fashion. Work closely with Finance Manager to address the
findings.
§
Ensure all finance documents are
properly and orderly maintained.
§
Review transactions booked on
pool funding sources on accurateness and correctness
§
Provide technical support and
assistance to Budget Holders on budget/expenditure related issues.
§
Capacity Building for Finance and
None Finance staff
§
Responsible for preparing the
development plan and setting objectives of the staff within the unit.
§
Monitoring the ongoing
performance, providing a feedback as well as capacity building of the staff in
the unit
§
Any other related tasks as
requested by Supervisor.
Emergency Preparedness and
Response
§
In case of emergency, contribute
to finance services.
QUALIFICATIONS AND EXPERIENCE
§
Bachelors degree in Accounting
& Finance, or Full ACCA/CIMA or Finalist with relevant other qualification
§
Recommended 5 years of relevant
work experience as an accountant, auditor, etc.
§
Experience working with
International NGO is added advantage
§
Proven experience managing the
team.
§
Excellent organizational &
communications skills
§
Ability to work independently
§
Strong analytical skill in budget
preparation and making financial analysis
§
Good proficiency in spoken and
written English
§
Excellent computer skills
especially in spreadsheet & data analysis (excel & access) and
familiarity with accounting software is preferred. Knowledge of Agresso would
be an advantage
§
Flexible attitude and willingness
to work extra hours to get the job done
§
Commitment to and understanding
of Save the Children’s aims, values and principles including rights-based
approaches
§
Must be a member of Zambia
Institute of Chartered Accountants (ZICA)
Child Safeguarding:
Level 3 – the responsibilities of
the post may require the post holders to have regular contact with or access to
children or young people. In this regard, the job holder should be in a
position to work and uphold the interest of Children and uphold the
organization’s Child Safeguarding policy.
How to Apply:
Please send only your application
letter clearly stating the position in the subject line with a detailed CV
indicating 3 traceable referees, one of whom should have been direct
supervisor, through email to: The Human Resource & Administration Manager
at jobs.zambia@savethechildren.org. PLEASE DO NOT ATTACH COPIES OF YOUR
CERTIFICATES
The closing date for receipt of
applications is 20th November 2018. Only short listed candidates will be
notified.
Save the Children reserves the right to re advertise
if suitable applicants are not found.