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ADMINISTRATIVE ASSISTANT |
Citizens Economic Empowerment Commission |
Advert
Posted 2018-08-14 03:43:31
ZAMBIA AQUACULTURE ENTERPRISE
DEVELOPMENT PROJECT
JOB OPPORTUNITIES
ADMINISTRATIVE ASSISTANT (1
Position: Lusaka, Zambia)
1.0 INTRODUCTION
The Government of the Republic of
Zambia, through the Ministry of Fisheries and Livestock with support trom The
African Development Bank is implementing the Zambia Aquaculture Enterprise
Development Project whose objective is to contribute to economic growth as well
as provide food and nutrition security in Zambia. The Project development
objective is to advance the aquaculture sub-sector as a viable and
inclusive business opportunity, through enhanced production and productivity,
in order to improve the livelihoods of beneficiaries along the aquaculture
value chain.
This objective will be achieved
through: a) support and promotion of reliable access to quality input and
output markets: b) Competitively priced risk sharing access to finance and c)
creation of an enabling infrastructure environment, which in turn is expected
to facilitate the entry of new actors and expansion of business opportunities
by the existing players in the industry. Specifically targeted fish farmers
will improve their business and managerial skills and the quality of their
productive systems in order to increase output, efficiently, while keeping fish
prices affordable and meeting growing demand from the lucrative domestic
market.
The Department of Fisheries is
the Implementing Agency for the Project while CEEC is an Implementing Partner
under Component 1 of the Project: Support to Aquaculture Enterprise,
responsible for managing the Seed Fund of the Project to support the
development of the Aquaculture Value Chain through the provision of business
loans and business development services to target beneficiaries along the
Aquaculture Value Chain.
Accordingly, and in line with its
mandate under CEE Act No.9 of 2006 CEEC will provide business loans and
technical assistance to MSMEs all stages of the Aquaculture Value Chain to
make it possible for all segments (production, transportation, storage and
handling, processing, marketing etc.) to receive the business support necessary
to lift the entire value chain in target districts.
The deliverables or CEEC will
include:
1. Stakeholder sensitization and mobilization
2. Production and administration of a Seed Fund Manual
3. Disbursement and management to business loans to Aquaculture
Value Chain Players
4. Provision of Business Development Services to the target MSMEs
5. General Seed Fund coordination and management
2.0 DUTIES AND RESPONSIBILITIES
Position: Administrative
Assistant
Reporting to: Repotting to:
Aquaculture Business Development Specialist
Subordinates: Project Driver
§
Provide administrative support in
the management of the project office:
§
Coordinate all incoming outgoing
correspondence
§
Maintain a register of queries
and responses submitted to the project office
§
Maintain hardcopy electronic
office filing system
§
Perform general clerical duties
to include but not limited to photocopying, faxing, mailing, and filing
§
Support Project Staff in assigned
project work
§
Set up and co-ordinate meetings
and conferences
§
Meet, receive and attend to
clients and visitors
§
Arrange for accommodation and
transport for staff and visitors
§
Maintain office inventory
§
Ensure backup documents are
properly and systematically filed
§
Ensure cleanliness and high
standards of hygiene of office and maintenance of office equipment
§
Support the preparation of unit
monthly and quarterly work plan and budgets
§
Provide administrative support in
management of the Project office:
§
Undertake highly, effective And
detailed communication with the Aquaculture Business Development Specialist:
§
Report and analyze problems
experienced with the administrative support of the project office, so that
rernedial actions can promptly be token:
3.0 QUALIFICATIONS AND SKILLS
§
Diploma in Business
Administration, Management Studies any related field
§
Computer literate
§
Ability to work independently
§
Excellent Communication skills
§
At least 2 years relevant
work experience
4.0 DURATION OF THE ASSIGNMENT
The duration of the assignment
shall commence from September 2018 and shall be renewed annually, based on
performance, up to the closing date of the Project (31 Dec. 2022).
5.0 LOCATION
The Administrative Assistant will
be located within the Project Management Team of the CEEC, Lusaka, Zambia.
6.0 LANGUAGE OF ASSIGNMENT
The language of the assignment
shall be English Language though working language of the dominant languages in
the preferred of operation would be desirable.
7.0 MODE OF APPLICATION
All applications in writing
should be accompanied by up-to-date Curriculum Vitae and supporting documents
(Note: do not send originals) with the names and addresses of three referees,
one of which should be the last or current employer.
Applications should be submitted
by 24th August, 2018 to the address below:
The Director General
Citizens Economic Empowerment Commission
Plot number 6457 Los Angeles Boulevard
P.O. Box 35068
Longacres
Lusaka