Latest Job Adverts
TRAVEL COORDINATOR |
Jhpiego |
Advert
Posted 2018-11-06 02:32:03
Jhpiego is an
international, non-profit health organization affiliated with The Johns Hopkins University.
For 40 years in East and Southern Africa, Jhpiego has empowered front-line
health workers by designing and implementing effective, low-cost, hands-on
solutions that strengthen the delivery of health care services, following the
household-to-hospital continuum of care. Jhpiego partners with organizations
from the community to the national levels, building sustainable, local capacity
through advocacy, policy development, human resources for health and quality
and performance improvement approaches. For further information about
Jhpiego, please visit our website at www.jhpiego.org.
Jhpiego invites applications for the following position:-
TRAVEL COORDINATOR
PURPOSE
To oversee transport and
logistics for Jhpiego’s Country office and facilitate international travels
including processing of staff visas for international travels. Coordinate
programme activities in country.
RESPONSIBILITIES:
§
Manage ground transport including
arranging of travel logistics for staff, consultants, international visitors as
well as airport and hotel pick- ups.
§
Facilitate the hiring of vehicles
to supplement Jhpiego fleet, and complete all necessary Jhpiego internal
documentation in accordance with laid down policies and procedures.
§
Ensure that inspection and
assessment for roadworthiness of all private vehicles hired for Jhpiego
business is completed.
§
Ensure that all vehicle hire
documentations are in place and fully approved before any vendor is engaged.
§
Ensure that both hired and
Jhpiego vehicles have valid road certification and Insurance documents.
§
Maintain a record/ schedule of
upcoming activities and circulate to all staff.
§
Submit monthly record of signed
off driver’s mileage log sheets to Finance Office.
§
Submit monthly fuel usage
analysis and maintain record of vehicle maintenance sheets for all project
vehicles
§
Monitor the servicing of Project
vehicles in a timely and well-scheduled manner in conjunction with the Field
offices.
§
Work with Stores to coordinate
haulage for all project activities in various Jhpiego operational centers/
offices.
§
Ensure timely submission of
invoices to Finance which involves logging them in for easy tracking.
QUALIFICATIONS:
§
Degree in Business Administration
/Office Management
§
5 years’ experience in a
responsible office;
§
Experience in Office management
for projects funded by international donors
§
Knowledge of US Government
regulations
§
Strong computer skills including
Excel, Word, Power point
§
Demonstrated supervisory skills
§
Able to multitask, handle a
variety of assignments sometimes under pressure of deadlines;
§
Knowledge in basic Procurement
principles
§
Logistics coordination
§
Ability to assess motor vehicle
roadworthiness.
§
Ability to work on several major
and minor activities simultaneously
§
High adherence to ethics and
self-motivated
§
Excellent general administrative
skills, including excellent judgment and integrity
§
Strong program-related
administrative management skills.
§
Ability to prioritize tasks and
multiple requests
§
Strong computer skills, including
demonstrated ability in word processing and spreadsheet
§
Ability to work with others and
to develop and maintain compatibility among Jhpiego staff
To apply,
please send your application letter and curriculum vitae only, to the Human
Resources Manager: Zambiajobs@jhpiego.org.
Please note that only
shortlisted candidates will be contacted.
Closing date is Wednesday, 21st November,
2018.