Latest Job Adverts
GRANTS AND PROCUREMENT OFFICER X4 |
DAI Global LLC Shaping a More Livable World |
Advert
Posted 2019-03-28 03:43:55
DAI
works at the cutting edge of international development, combining technical
excellence, professional project management, and exceptional customer service
to solve our clients’ most complex problems. Since 1970, DAI has worked in 150
developing and transition countries, providing comprehensive development
solutions in areas including crisis mitigation and stability operations,
democratic governance and public sector management, agriculture and
agribusiness, private sector development and financial services, economics and
trade, HIV/AIDS, avian influenza control, water and natural resources
management, and energy and climate change. Clients include international
development agencies, international lending institutions, private corporations
and philanthropies, and host-country governments.
1.
Project Background:
The
Scaling Up Nutrition (SUN) Program is a cross-ministry and multi-donor program
to reduce stunting in Zambia. The National Food and Nutrition Commission (NFNC)
implements SUN as part of the Government of the Republic of Zambia (GRZ) 1,000
Most Critical Days Program. SUN 2.0, the second phase of the program, has three
major components: (1) Pooled Multi-Donor SUN Fund, (2) SUN Technical Assistance
(SUN TA), and (3) SUN Learning and Evaluation. Working in parallel with the SUN
Fund, the USAID/Zambia SUN TA program will provide support and direct technical
assistance to sub-national government departments in target provinces and
districts to plan, implement, coordinate, and monitor integrated
nutrition-sensitive and nutrition-specific activities to reduce the rate of
stunting among Zambian children under two.
USAID
has identified two main objectives that address stunting, including (1)
Adequate Quantity and Quality of Dietary Intake among Target Groups; and (2)
Adequate Health Conditions for Biological Utilization of Nutrients. SUN TA
interventions will increase access and availability of safe, diverse,
nutritious food; adoption of better child feeding habits and household hygiene
practices; and access to improved health, water and sanitation services. The project
will prioritize sustainability by improving intra-household joint decision
making and building capacity of local government and their stakeholders to
ensure coordination, accountability, and learning, following the Scaling Up
Nutrition model.
2.
Location: Provincial Capitals (Kabwe, Ndola, Kasama, Mansa) Zambia
3.
Objective:
DAI
seeks four Grants and Procurement Officers (one each in Kabwe, Ndola, Kasama,
and Mansa).
The
Grants and Procurement Officer will assume responsibility for coordination of
grant and procurement solicitations, reviews, and awards in support of project
activities and operations. He/She will play a pivotal role in ensuring
integrity, fairness, and openness in all grants and procurement processes, as
well as adherence to policies, procedures, and controls. This position requires
relevant work experience in the field of grants, subcontracting, and
procurement, ideally demonstrated knowledge of the Federal Acquisition
Regulations (FAR), and USAID rules and regulations regarding grants (ADS) and
procurement (AIDAR).
4.
Tasks and Responsibilities:
Grants
Administration
§
Review
grantee proposals, applications, and budgets for cost reasonableness and
adherence to grant management strategy and policies
§
Prepare,
analyze, and evaluate submissions to Requests for Applications (RFAs), Annual
program Statements (APS), or other solicited and unsolicited proposals, as
outlined in the SUN TA Grants Manual
§
Support
the facilitation of Grant Selection Committees, ensuring that Committee
participants understand evaluation criteria, have no conflicts of interest, and
are trained in the required evaluation process
§
Establish
and maintain accurate grant documentation for each new award
§
Oversee
grant implementation including USAID approval, award execution, grant activity
monitoring, training, and reporting
§
Review
grant deliverables and vouchers for payment before disbursements are made
§
Oversee
grant closeout procedures, including disposition plans, as applicable
§
Ensure
that complete grant-related backup documentation is maintained and submitted
for payments, and that all files are audited in support of closeout procedures
§
Other
duties as may be assigned by the Provincial Manager for successful achievement
of grants objectives
Procurement
Administration
§
Oversee
solicitation bids and quotes from vendors in adherence with policies and
approved requisitions and project procurement plans
§
Monitor,
track, and expedite project procurement activities and delivery status of goods
and services
§
Ensure
pricing information is accurate and aligns with acquisition policies
§
Conduct
price/cost reasonability analyses and market research
§
Review
requisition documentation, cost estimates, statements of work, etc.
§
Assist
technical and other non-procurement staff in understanding the requirements for
submitting accurate and thorough requisitions, cost estimates, statements of
work, or to determine other technical specifications
§
Support
project staff in coordinating meetings, facilitating discussions, and
developing briefings in support of the source selection process
§
Prepare
cost evaluation data, and source selection documentation
§
Through
market research efforts, identify and qualify potential suppliers (and
products/services). Ensure that beneficial, ethical, and open supplier
relationships are created and maintained per DAI and USAID procurement policies
§
Ensure
that complete procurement-related backup documentation is maintained and
submitted for payments, and that all files are audited in support of closeout
procedures
§
Participate
in activity planning to prepare for required procurements
§
Other
duties as may be assigned by the Provincial Manager for successful achievement
of procurement objectives
5.
Reporting and Supervision:
The
Grants and Procurement Officer directly reports to the Provincial Manager and
coordinates closely with the Lusaka-based Grants and Procurement Manager.
6.
Qualifications:
§
Bachelor’s
Degree in a related field
§
3+
years of progressive experience in a similar role administering grants and
procurements on donor-assistance programs
§
Demonstrated
knowledge of USAID grants and procurement management and administrative
principles and regulations, preferred
§
Strong
communications skills and ability to negotiate effectively
§
Proven
problem-solving skills and exceptional customer relations when dealing with
both internal and external parties
§
Well
organized and self-directed individual with sound technical skills, analytical
ability, good judgement, high ethical standards, and operational focus
§ Fluency in English is required
To apply please visit fs9.formsite.com.