Latest Job Adverts
ACCOUNTANT AND ADMINISTRATIVE ASSISTANT X4 |
DAI Global LLC Shaping a More Livable World |
Advert
Posted 2019-03-28 06:26:12
DAI
works at the cutting edge of international development, combining technical
excellence, professional project management, and exceptional customer service
to solve our clients’ most complex problems. Since 1970, DAI has worked in 150
developing and transition countries, providing comprehensive development
solutions in areas including crisis mitigation and stability operations,
democratic governance and public sector management, agriculture and
agribusiness, private sector development and financial services, economics and
trade, HIV/AIDS, avian influenza control, water and natural resources
management, and energy and climate change. Clients include international
development agencies, international lending institutions, private corporations
and philanthropies, and host-country governments.
1.
Project Background:
The
Scaling up Nutrition (SUN) Program is a cross-ministry and multi-donor program
to reduce stunting in Zambia. The National Food and Nutrition Commission (NFNC)
implements SUN as part of the Government of the Republic of Zambia (GRZ) 1,000
Most Critical Days Program. SUN 2.0, the second phase of the program, has three
major components: (1) Pooled Multi-Donor SUN Fund, (2) SUN Technical Assistance
(SUN TA), and (3) SUN Learning and Evaluation. Working in parallel with the SUN
Fund, the USAID/Zambia SUN TA program will provide support and direct technical
assistance to sub-national government departments in target provinces and
districts to plan, implement, coordinate, and monitor integrated nutrition-sensitive
and nutrition-specific activities to reduce the rate of stunting among Zambian
children under two.
USAID
has identified two main objectives that address stunting, including (1)
Adequate Quantity and Quality of Dietary Intake among Target Groups; and (2)
Adequate Health Conditions for Biological Utilization of Nutrients. SUN TA
interventions will increase access and availability of safe, diverse,
nutritious food; adoption of better child feeding habits and household hygiene
practices; and access to improved health, water and sanitation services. The
project will prioritize sustainability by improving intra-household joint
decision making and building capacity of local government and their
stakeholders to ensure coordination, accountability, and learning, following
the Scaling Up Nutrition model.
2.
Location: Provincial Capitals (Kabwe, Ndola, Kasama, Mansa) Zambia
3.
Objective:
DAI
seeks four Accountant/Admin Assistants (one each in Kabwe, Ndola, Kasama, and
Mansa).
The
Accountant and Administrative Assistant is responsible for the financial,
clerical, and administrative tasks in the Provincial office. S/he will handle
petty cash disbursements, advances, and maintain accurate records of payments
and replenishments. S/he will also aid the project team to maintain smooth
day-to-day office functions and coordinate the logistics of the office vehicle
use.
4.
Tasks and Responsibilities:
General
Accounting Support
§
Record
approved costs in the Field Accounting System (FAS)
§
Prepare
inputs for the weekly cash-flow forecasts for approval and fund replenishment
wire requests
§
Handle
petty cash disbursements and reporting, ensuring petty cash is maintained per
maximum petty cash policy, and that all petty cash procedures are followed
§
Ensure
that requests for payment have appropriate approvals
§
Prepare
field expense vouchers ensuring accuracy of expense coding
§
Perform
any approved accounting corrections and reversals
§
Ensure
the timely deposit of cash receipts
§
Act
as a bank agent securing petty cash replenishments and other cash needs as
instructed
§
Prepare
backup documentation for all project-related transactions, and ensure
completeness and appropriate review and approvals are documented
§
Audit
travel requests and expense reports for accuracy and compliance and follow
procedures to ensure accurate and timely payment and reconciliation of travel
advances, reimbursements for staff and partner travel
Financial
Administration Support
§
Maintain
hard copy file management system and use DAI’s operations system (TAMIS) and
Oracle to complete some finance functions as required
§
Scan
and upload voucher files to DAI’s repository for the electronic archival of
financial documentation
§
Perform
regular spot audits of project files
§
Assist
the Lusaka-based Sr. Accountant with reviews of backup documentation using the
finance checklists to ensure completeness, accuracy, and full compliance with
DAI policies and procedures
§
Assist
in preparation of information inputs for any financial reporting requirements,
or internal reports as necessary
Office
Administration
§
Handle
routine administrative tasks, to include calls, mail, and electronic
communications and routing messages and information to appropriate individuals.
§
Coordinate
logistical support and assist with project staff travel, such as hotel booking,
and car arrangement.
§
Support
office in distribution of invitations, letters, meeting minutes and other
printed material as needed.
§
Support
office with printing, copying, and binding materials.
§
Ensure
that project staff needs for office equipment, supplies, and furniture are met.
§
Ensure
project staff administrative needs are met and office guests are greeted
graciously.
§
Maintain
office inventory trackers and coordinate equipment maintenance with the
relevant departments
5.
Reporting and Supervision:
The
Accountant and Administrative Assistant directly reports to the Provincial
Manager and coordinates closely with the Lusaka-based Finance team.
6.
Qualifications:
§
Bachelor’s
Degree in Accounting, Finance, Business Administration, or equivalent
§
Minimum
2 years’ experience supporting USAID-funded projects in an accountancy/finance
role preferred
§
Demonstrated
understanding of applicable finance-related USG or other international donors
contracting regulations
§
Accuracy
in working with large amounts of data
§
Ability
to respond effectively to time sensitive inquiries
§
An
energetic, forward-thinking and creative individual with high ethical standards
and professional presentation
§
A well
organized and self-directed individual with sound technical skills, analytical
ability, good judgement, and strong operational focus
§ Fluency in English is required
To apply please visit fs9.formsite.com.