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FINANCE AND ADMINISTRATION MANAGER |
Tetra Tech ARD |
Advert
Posted 2018-10-23 01:18:19
Tetra Tech ARD - Integrated
Land and Resource Governance (ILRG) project
The Integrated Land
and Resource Governance (ILRG) project, funded by USAID and implemented by
Tetra Tech ARD, requires a full-time Finance and Administration Manager.
The ILRG project is supporting improved land governance in customary and state
areas through partnerships with local implementing partners in Eastern and
Central Provinces; supporting additional implementers with technical assistance
on land documentation processes and data management; and liaising with
government on best practices that may be integrated into upcoming efforts to
scale up land documentation processes. The Finance and Administration Manager
is responsible for supporting overall financial and administrative functions.
This position is based in Lusaka.
RESPONSIBILITIES
§
Maintain and update
the project accounting and financial control systems in accordance with USAID
and Tetra Tech ARD policies and regulations;
§
Prepare and manage
payments to consultants, vendors, and subcontractor in a timely and efficient
manner;
§
Ensure all project
transactions are appropriately recorded in project accounting system and that
Tetra Tech ARD accounting and payment standards and procedures are followed and
implemented;
§
Prepare project
monthly financial reports and submit to the Tetra Tech ARD home office in
accordance with the company accounting calendar;
§
Process the
confidential payment of monthly payroll and coordinate payment of all required
taxes and NAPSA contributions;
§
Reconcile bank records
and prepare the monthly bank report;
§
Manage project cash
flow, identify when the project needs to request more funds from the Tetra Tech
ARD home office, and complete the required request documentation;
§
Manage the VAT
exemption process;
§
Issue travel advances
and ensure they are properly reconciled with complete expense reports;
§
Undertake spot checks
of the project’s petty cash, managed by the Finance and Administration Officer;
§
Participate in the
procurement process for goods as needed, including reviewing procurement
documentation prepared by the project’s Finance and Administration Officer
before it is submitted for approval;
§
Lead the local
subcontracting process, including circulating the request for proposals,
receiving and reviewing proposals, negotiating with identified awardees,
drafting the required documentation for review and approval, and processing
subcontractor payments;
§
Support grant
management as requested, including assisting with reviewing grant applications,
gathering required background documentation, monitoring grant implementation,
providing administrative and financial management support and capacity-building
to grantees, and carrying out grant disbursements;
§
Manage HR records for
project employees including employment contracts, annual evaluation forms,
annual leave tracking, etc.;
§
Coordinate logistical
organization for project events such as workshops and meetings, including
identifying venue, tracking presentations and other inputs, sending invitations
and managing participant questions, ensuring required supplies are on-hand, and
calculating and distributing participant per diem, where required;
§
Provide regular
updates to the project’s Chief of Party/Country Coordinator (based in Zambia)
and Deputy Chief of Party (remote) on administrative and financial tasks that
are underway or upcoming;
§
Perform other duties
as assigned.
§
MINIMUM QUALIFICATIONS
§
Bachelor’s Degree in
Accounting, Finance or equivalent. Master’s degree is a plus.
§
Excellent written and
oral communication skills.
§
Excellent
interpersonal skills and team building skills.
§
Strong customer
service orientation.
§
Ability to prioritize
tasks, meet deadlines, and work in multicultural environment.
§
Three or more years of
experience carrying out financial management or accounting functions. Previous
experience using QuickBooks accounting software is a plus.
§
Five or more years of
relevant work experience in office administration and finance. Previous finance
experience with a USAID-funded organization or project is desired.
§
Please note: Only
candidates who are eligible to work in Zambia for an indefinite period without
a need for sponsorship will be considered for this position.
TO APPLY
Email your CV/Résumé
and your Cover Letter to yebo.nkunika@tetratech.com. Due to the
large number of inquiries we receive, only candidates who have met the required
experience & qualifications for this position will be contacted.
Tetra Tech ARD is
proud to be an Equal Employment Opportunity employer. We value and seek
diversity in our workforce.