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Human Resources & Administrative Assistant (HR&AA) (x02) |
John Snow Inc. |
Advert
Posted 2019-01-16 02:38:56
Supporting an AIDS-Free Era
Position Description
Background
John Snow, Inc. (JSI) seeks
highly qualified and accomplished public health leaders and providers for the
recently awarded United States Agency for International Development
(USAID)/PEPFAR-funded Supporting an AIDS-Free Era (SAFE) Project in Zambia. The
five year project which will be led by JSI in partnership with Abt
Associates,mothers2mothers, and the Catholic Medical Mission Board, will work
to reduce HIV mortality, morbidity and transmission, while improving nutrition
outcomes and family planning integration in three provinces: Central,
Copperbelt, and North-Western. USAID/PEPFAR SAFE will work with the GRZ,
private sector and civil society institutions at the national, provincial, and
district level to increase access to ART for HIV positive adults and children,
reduce the incidence of new infections, improve Nutritional Assessment,
Counseling and Services (NACS) and family planning services, and increase the
capacity of local health institutions to better serve affected populations.
Position Title: Human Resources
& Administrative Assistant (HR&AA) (x02)
Reporting to: HR Point Person for
the Province / Provincial Operations Manager
Position Type: Full Time
Location: (1) Kabwe and (1) Ndola
Job Summary
The Human Resources &
Administrative Assistant is a full-time position based in the provincial
office. S/he will be expected to allocate 50% of their time on day-to-day
HR administration and 50% on providing administrative and logistics support services
to personnel of the SAFE provincial Office.
Primary Responsibilities and
Duties will include, but are not limited to the following:
HR Duties and Responsibilities;
§
Assist with the day-to-day
efficient operation and administration of the HR activities at provincial
office;
§
Undertake interviews call
scheduling and other communications;
§
Maintain a tracker for end of
contracts, probation evaluations and annual performance assessment
and ensure timely follow ups on staff due for evaluations/assessments;
§
Assist with employee orientation,
staff development, and training logistics and recordkeeping;
§
Assist to prepare and
manage welcome materials for new staff including: orientation package, staff ID
cards, business cards, office keys, telephone extensions and colleague contact
information;
§
Support with employee relations
matters and benefits administration issues;
§
Assist with Medical insurance
employee registration and attend to queries
§
In collaboration with the HR
provincial supervisor, conduct employee induction and orientation;
§
Work with finance on consultant
contracts and documentation to ensure timely payments;
§
Perform any other duties as may
be assigned by the supervisor.
Administration Duties and
Responsibilities:
§
Assist with the management of
travel arrangements for personnel and visiting headquarter staff (where
applicable), including hotel bookings and airline reservations;
§
Manage office filing system and
handling official project documents confidentially;
§
Set-up and maintain a
computerized tracking sheet for all correspondence sent from personnel to other
staff and partners;
§
Help in the organization of
conferences/retreats with maintaining schedules and ordering food;
§
Assist to arrange and coordinate
staff retreats and office events; and
§
Perform other tasks as required.
Desired Qualifications:
§
Minimum of a Bachelor’s Degree or
Equivalent in Business/Public Administration, HR, Office Management or any
related field;
§
Minimum of 3 years’ experience in
a similar position;
§
Demonstrated ability to manage time
and perform to strict deadlines;
§
Ability to manage office
equipment like computers, fax machines and projectors;
§
Good record filing and
secretarial skills;
§
Proficient in Microsoft Word,
Excel, and PowerPoint software;
§
Ability to multi-task with a high
level of accuracy and attention to detail;
§
Excellent written and verbal
English skills;
§
Strong communication and
interpersonal skills; and
§
Ability to deal appropriately
with sensitive issues and maintain a high level of confidentiality at all
times.
To apply:
Please send email applications,
with the position and desired location (if applicable) you are applying for in
the subject line, to: saferecruitment@jsi.com. OR send hardcopy
applications, with the position clearly marked on the envelope to:
The Human Resources Manager,
USAID SAFE, 45/5B Incito Office Complex,
Reedbuck Road, Kabulonga,
P.O. Box 51472,
Lusaka, Zambia
Closing Date: Wednesday, 30th
January 2019
Only candidates meeting the
minimum requirements will be contacted. If you have not heard from us within 4
weeks after the closing date, kindly assume that your application was not
successful.
John Snow, Inc. is an Equal Opportunity, Affirmative
Action Employer committed to workplace diversity. We are committed to providing
equal employment opportunities for all qualified applicants and employees
without regard to age, race, color, national origin, ancestry, creed, religion,
gender, disability, marital status, sexual orientation, sexual preference,
genetic information, political affiliation, or military status (special
disabled veterans or veteran status) in any employment decisions. M/F/V/D