Latest Job Adverts
HR AND ADMIN ASSISTANT |
DAI Global LLC Shaping a More Livable World |
Advert
Posted 2019-02-14 01:45:38
DAI
works at the cutting edge of international development, combining technical
excellence, professional project management, and exceptional customer service
to solve our clients’ most complex problems. Since 1970, DAI has worked in 150
developing and transition countries, providing comprehensive development
solutions in areas including crisis mitigation and stability operations,
democratic governance and public sector management, agriculture and
agribusiness, private sector development and financial services, economics and
trade, HIV/AIDS, avian influenza control, water and natural resources
management, and energy and climate change. Clients include international
development agencies, international lending institutions, private corporations
and philanthropies, and host-country governments.
1.
Project Background:
The
Scaling Up Nutrition (SUN) Program is a cross-ministry and multi-donor program
to reduce stunting in Zambia. The National Food and Nutrition Commission (NFNC)
implements SUN as part of the Government of the Republic of Zambia (GRZ) 1,000
Most Critical Days Program. SUN 2.0, the second phase of the program, has
three major components: (1) Pooled Multi-Donor SUN Fund, (2) SUN Technical
Assistance (SUN TA), and (3) SUN Learning and Evaluation. Working in parallel
with the SUN Fund, the USAID/Zambia SUN TA program will provide support and
direct technical assistance to sub-national local government officials in
target districts to plan, implement, coordinate, and monitor integrated
nutrition-sensitive and nutrition-specific activities to significantly reduce
the rate of stunting among Zambian children under two.
2.
Location: Lusaka, Zambia
3.
Objective:
The
HR and Administration Assistant is responsible for handing routine
administrative and clerical tasks within the Lusaka office and supporting HR
and recruitment functions.
4.
Tasks and Responsibilities:
Administration
§
Handle
routine administrative tasks, to include calls, mail, and electronic
communications and routing messages and information to appropriate individuals.
§
Coordinate
logistical support and assist with project staff travel, such as hotel booking,
ticket reservation, and car arrangement.
§
Support
office in distribution of invitations, letters, meeting minutes and other
printed material as needed.
§
Support
office with printing, copying, and binding materials.
§
Ensure
that project staff needs for office equipment, supplies, and furniture are met.
§
Ensure
project staff administrative needs are met and office guests are greeted
graciously.
§
Solicit
bids and quotes from vendors, and prepare procurement requests as needed.
§
Support
procurement of office supplies and consumables.
§
Maintain
office inventory trackers and coordinate equipment maintenance with the
relevant departments
§
Other
admin duties as may be assigned by the Officer and HR Associate.
Human
Resources
§
Support
the HR and Operations Specialist with human resources tasks, including
recruitment, hiring, employee on-boarding, and staff orientation, in compliance
with USAID rules and regulations, DAI policies, and local labor laws.
§
Under
the direction of the HR and Operations Specialist, advertise vacancies, shortlist
resumes, schedule interviews, collect required candidate documents, conduct
reference checks, and salary history verifications.
§
Maintain
the Human Resources section of the SUN TA Field Operations Manual, ensuring
on-going updates as needed.
§
Maintain
the TAMIS HR/Personnel Module with personnel files for all short- and long-term
project staff.
§
Other
HR duties as may be assigned by the HR and Operations Specialist.
5.
Reporting and Supervision:
The
HR and Administration Assistant directly reports to the HR and Operations
Specialist.
6.
Qualifications:
§
BA
or BS degree or equivalent experience
3 years of progressively responsible administrative experience
§
Experience
with USAID human resources, procurement policy, and/or logistics preferred
§
Ability
to apply laws, regulations, and instructions and interpret DAI and USAID policy
§
Ability
to perform high-level duties with minimum supervision
§
An
energetic, forward-thinking and creative individual with high ethical standards
and appropriate professional image
§
An
extremely well organized and self-directed individual with sound technical
skills, analytical ability, good judgment, and strong operational focus
§ Fluency in English is required
To apply please visit fs9.formsite.com