Latest Job Adverts
ACCOUNTS OFFICER |
ActionAid Zambia |
Advert
Posted 2018-09-05 04:29:50
ActionAid Zambia (AAZ) is part of
the ActionAid Global (AAG) Federation, sharing common values and aims to drive
social change towards a just, equitable and sustainable world. AAZ works with marginalized
and excluded women and young people, their organizations and movements to address
the structural causes of social injustice, gender inequality and poverty.
ActionAid Zambia has a vacancy
for an experienced and suitably qualified Zambian to fill the position of
ACCOUNTS OFFICER
Job Purpose
The Accounts Officer supports AAZ
financial management, in processing and reconciling a wide variety of
accounting documents such as invoices, billings, employee reimbursements, cash
receipts, vendor statements, and journal vouchers; review and code financial
information; preparation and processing of documents to disburse funds, make
deposits and prepare reports; compile and review information for accuracy; and
maintain records.
KEY RESPONSIBILITIES
§
Assists in setting up sub
granting protocols in regard to selection of partners and the vetting process.
§
Adhere to a system for effective
and easy follow-up of sub grants.
§
Collaborates with the Grant
Accountant to prepare appropriate documents to authorize disbursement of funds
to approved project proposals.
§
Facilitate actual disbursement of
funds to sub partners and ensure disbursements are made accompanied by correct
supporting documents and according to contractual agreements.
§
Reviews contracts for sub
recipients in coordination with the local partners and provide relevant support
to build partners’ capacity.
§
Reviews all sub recipients
financial reports for zero ineligibility in costs
§
Lead on sub grants closures
(financially) and systematically coordinates and reports to the Grants
Accountant
§
Provides monthly management
reports to the Grants Accountant in a timely and accurate manner.
§
Participates in developing of
budgets with the Finance Team and implements grant budgeting and forecasting
systems with Partners
§
Ensures that sub grantees
financial operations are in compliance with AAZ policies and procedures
§
Ensures that monthly transactions
are reviewed and captured in the General Ledger accurately and on timely basis
§
Assists with monthly review and
reconciliations of balance sheet accounts (receivables, payables, advances,
bank & cash reconciliations, etc.) and all related expenditures.
§
Oversees and coordinates
management of sub-grant agreements and financial management of sub-grants
§
Reviews and track expenses and
proper documentation as per AAZ procedures and donor requirements for record
keeping.
§
Conducts evaluation of sub
grantees in comparison to the burn rate
§
Builds capacity of local partners
in financial reporting and guidelines;
§
Follows up on partnership
agreements systematically to meet all deadlines and deliverables.
§
Assists with preparation of audit
schedules, financial statements and statistical data related to the annual
audit and annual financial report.
§
Prepares local partners for all
audits.
QUALIFICATIONS, EXPERIENCE AND
SKILLS
§
Professional qualification in
either ACCA part II or the equivalent and 2-3 years’ experience preferably in
an NGO
§
Licentiate member of the Zambia
Institute of Certified Accountants
§
Ability to analyze, evaluate and
summarize financial records for accuracy and conformance to procedures, rules
and regulations.
§
2-3 years’ experience in grants
management or in a comparable position with similar responsibilities.
§
Knowledge and demonstrated
experience with MS Office package software applications with advanced skills
using Microsoft Excel.
§
Good organizational, verbal and
written communication skills
To apply, please email a cover
letter and Curriculum Vitae highlighting how you match the criteria in the Job
Description to the following email
address: careers.zambia@actionaid.org. The email subject heading
should simply be titled “Accounts Officerâ€. The Closing date for receipt of
applications is Friday 7th September 2018 at 17:00 hours ActionAid is an Equal
Opportunity Employer (EoE). Qualified women are encouraged to apply. Please
Note: While we value all applications, we can only respond to short listed
candidates.
Action Aid’s Website: www.actionaid.org/zambia
To apply for this job email your details to careers.zambia@actionaid.org