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HUMAN RESOURCE & ADMINISTRATIVE ASSISTANT |
Save the Children International |
Advert
Posted 2019-01-18 01:51:59
Save the Children is the world’s
leading independent organization for children. Our Vision is a world in which
every child attains the right to survival, protection, development and
participation. In Zambia, Save the Children works in the following Thematic
areas: Education, Health& Nutrition, Child Protection, Child Rights
Governance and Child Poverty; including Humanitarian response. Save the
Children wishes to invite qualified individuals to apply for the following new
position:
Position: Human Resource &
Administrative Assistant
Duty Station: Kalulushi Field
Office
Role Purpose: The incumbent is
responsible for providing Human Resource & Administrative support to the
Kalulushi field office for effective and efficient operation. He/she will be
responsible for assisting in ensuring smooth implementation of all Human
resource and Administration process to the field office. He/she will report to
the Finance & Support Services Coordinator, dotted line to the Human
Resource Coordinator.
KEY AREAS OF ACCOUNTABILITY:
Administration duties
§
Answering telephone in a polite
manner and keeping accurate record of messages and having these relayed timely
§
Receiving, opening, date stamping
and distributing incoming mail promptly
§
Ensure all office assets and
goods are regularly updated in the inventory management and that items are in
good working order
§
Ensure that the field office has
an efficient and systematic filing system of all documents as per SCI
guidelines.
§
Managing office petty cash
§
Maintain Board room meetings and
schedule
§
Ensure stores is well maintained
§
Ensure that the office premises
are well maintained and fully functional.
Human Resource duties
§
Maintaining proper records of all
human resource documents
§
Compile and updates annual leave
days, including any other HR report for onward monthly submission to Country
Office
§
Following up timesheets from
staff in the field office on a monthly basis
§
Provide assistance in recruitment
of staff at the Field office in close collaboration with the Country Office
§
Assist to prepare and manage
welcome materials for new staff at the field office including; orientation
package, staff ID cards, business cards and office keys,
§
In liaison with HRC, support
Develop to Perform process for the Field Office
§
Provide necessary information for
payroll input on a monthly basis
§
Assist with on boarding logistics
for staff and HR activities
§
Attend to staff needs and perform
other duties as assigned by the Human Resource Coordinator.
The post holder may be required
to carry out additional duties within reasonableness of their level of skills
and experience.
QUALIFICATIONS AND EXPERIENCE
§
Minimum Diploma in Business
Administration or relevant discipline
§
3 years’ experience in an office
Administration and operationalizing HR in a multi-cultural environment
§
Excellent technical knowledge on
general HR areas is added advantage
§
Highly developed cultural
awareness and ability to act with credibility, tact and diplomacy
§
Strong time management skills
with an ability to plan ahead and anticipate requirements, problems and
obstacles,
§
A member of ZIHRM
§
Verbal and written fluency in
English.
§
High level of computer literacy
§
Prior experience in meeting/event
planning or travel logistics
§
Ability to prioritize multiple
tasks at the same time, work effectively under pressure and meet deadlines.
§
Ability to maintain strong
confidentiality, demonstrate flexibility, and versatility in adjusting to
changing environments and requirements as necessary.
Child Safeguarding:
Level 2 – The responsibilities of
the post may require the post holder to have minimal contact with or access to
children or young people.
How to Apply:
Please send only your application
letter clearly stating the position in the subject line with a detailed CV
indicating 3 traceable referees, one of whom should have been direct
supervisor, through email to: The Human Resource & Administration Manager
at jobs.zambia@savethechildren.org. PLEASE DO NOT ATTACH COPIES OF
YOUR CERTIFICATES.
The closing date for receipt of
applications is 31st January 2019. Only short listed candidates will be
notified.
Save the Children reserves the right to re advertise
if suitable applicants are not found.