Latest Job Adverts
DIRECTOR OF FINANCE AND OPERATIONS |
Jhpiego |
Advert
Posted 2018-11-05 04:19:04
Jhpiego
Department:
Global Programs, Zambia Office
Position Reports To: Chief of Party
Position Supervised: Long-term financial staff
Location: Lusaka,
Zambia
Overview:
Jhpiego seeks a
Director of Finance and Operations to provide financial and administrative
management for an upcoming U.S. government integrated health system technical
assistance project. The project aims to improve the capacity of the public
health system to sustainably deliver quality reproductive, maternal, newborn,
child, and adolescent health and nutrition services across four provinces of
Zambia. The project will operate over a five-year period.
The Director of
Finance and Operations will be responsible for overseeing all aspects of
financial management, including financial systems implementation, budgeting,
expenditure tracking, procurement, grants, construction, logistics, human
resources and financial reporting and accounting. The Director of Finance and
Operations will oversee operations for all project offices. S/he will work
closely with key program staff to ensure accurate financial, contractual and
administrative reporting of the project. The Director of Finance and Operations
will ensure that financial reports are compatible with standard accounting
practices and follow Jhpiego and US government rules and regulations. The
position is also responsible for ensuring cost consciousness, efficient
spending and for implementing and maintaining an on-site financial accounting
and bookkeeping system required to assure the integrity and effective
performance of Zambia financial operations. The Director of Finance and
Operations oversees day-to-day coordination of financial activities for the
project, and manages all sub-contracts, ensuring compliance and reporting of
sub-contractors.
This position is contingent upon award from USAID. Zambians are strongly encouraged to apply.
Responsibilities:
§
Oversee all financial
planning, budgeting and reporting for the project.
§
Provide guidance to
Chief of Party regarding the financial requirements of the project and office
operations.
§
Prepare accurate
budgets, track expenses, ensure that required financial controls and
cost-performance monitoring mechanisms are in place and adhered to, prevent
over or under expenditure of budgets, ensure proper safeguards of funds and
ensure compliance with established USG and headquarters’ financial, accounting
and administrative procedures, and terms and conditions of the award
§
Oversee day-to-day
coordination of financial activities ensuring cost efficiency
§
Maintain and
administer an on-site financial accounting and bookkeeping system (QuickBooks)
required to assure the integrity and effective performance of financial
operations and prepare monthly reports
§
Review, reconcile and
monitor all project accounts, including operating accounts and petty cash
operations involving cash advances.
§
Determine updated
monthly project accruals and projections to support forecasting accuracy and
program completion, as required.
§
Provide guidance,
monitoring and support to project team, including procurement for goods and
services, logistical support for local and international travel for staff and
consultants, financial oversight of local sub-grantees (as needed) and
maintenance of office inventory
§
Manage all sub-grants,
ensuring compliance and reporting of sub-awardee, and building their capacity
as needed
§
Oversee project’s
day-to-day cash needs, payments, procurement, contracts, sub-grants,
reviewing/processing invoices, district office start-up, operation systems,
policies and procedures, consultant payments
§
Provide guidance to
project team members regarding the financial requirements of the project and
office operations in compliance with USAID, Johns Hopkins University, and
Jhpiego procedures and policies
§
Lead the development,
monitoring, and review of project budgets; review monthly financial analysis
and budget vs. expense reports to determine reasonableness of variances and
take appropriate actions, as required
§
Provide guidance,
monitoring and support to project team, including procurement for goods and
services, logistical support for local and international travel (including
expense reports) for staff and consultants, contracts development and
management and maintenance of office inventory
§
Facilitate the work of
external audits and ensure that financial records are properly maintained and
readily available during audits
§
Provide financial
reports, including pipeline analysis, quarterly project reports, as requested
by the donor
§
Ensure that USAID
resources are appropriately directed to project priorities and are in line with
project work plans
§
Contribute to
developing work plans and annual budgets for project activities and local
office costs
§
Prepare the monthly
financial report by using adapted finance software (QuickBooks).
§
Use various software
applications such as spreadsheets, relational databases, statistical packages,
and graphic packages to assemble, manipulate, and format data and/or reports.
§
Implement and oversee
a detailed financial reporting and reimbursement process in accordance with
Jhpiego’s established financial system.
§
Make in-country budget
adjustments and other cost improvement measures, as required.
§
Direct and oversee the
monitoring and annual auditing of cost-share requirements, tracking and
reporting
§
Mentor, support,
supervise and manage a team of highly qualified finance staff and align their
efforts in concert with project goals to ensure rapid and sustainable results
§
Ensure that Jhpiego
human resources and administrative procedures are in place for the project and
staff are in compliance. These include time keeping, tracking of leave, sick
days, absence, personnel employment records, and other human resources actions.
Work with others to ensure that Jhpiego personal files for project staff have
all the relevant records including employment agreement and job description
Qualifications:
§
Master’s degree in
Business Administration, Public Administration, Finance, Accounting or relavant
field and ten years of finance and administrative experience
§
At least ten years of
experience in financial management for large complex projects, of which at
least five years were working in the field of international development.
§
Demonstrated
experience in administrative and financial management of international programs
larger than US $10 million per year
§
Ten or more years of
senior-level work experience with USG or other donors with five years
experience in managing USG contracts
§
Previous direct
supervisory experience of professional and support staff
§
Knowledge of USG cost
principles, including USAID regulations, GAAP accounting rules and grants
contract management
§
Demonstrated experience organizing
resources and establishing priorities
§
Subcontract or
subagreement financial management experience
§
Knowledge of financing
mechanisms – contracts and grants and their relevant terms and conditions
§
Experience developing
and/or implementing finance and accounting policies, procedures and systems
§
Excellent verbal,
written, interpersonal, and presentation skills in English
§
Experience hiring and
supervising personnel
§
Excellent diplomacy
skills and a proven ability to establish and maintain interpersonal and
professional relationships with U.S. government including USAID, host-country
counterparts and representatives from other key stakeholders such as NGOs,
CSOs, and the private sector
§
Excellent skills in
facilitation, team building, and coordination
§
Proficiency in writing
and editing letters, reports and documents
§
Ability to coach,
mentor and develop financial and administrative capacity of project staff
§
In depth knowledge
financial software applications, databases and spreadsheets, including
QuickBooks Enterprise, and Microsoft Office
§
Ability to travel
nationally and internationally
Jhpiego offers competitive salaries and a comprehensive employee
benefits package.
Please apply at www.jobs-jhpiego.icims.com
For further information about Jhpiego, visit our website at www.jhpiego.org
Applicants must submit a single document for upload to include:
cover letter, resume, references, and salary history.
Note: The successful candidate selected for
this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Closing date is Friday 16th November,
2018.