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PROVINCIAL PROJECT OPERATIONS OFFICER X3 |
Ministry of National Development Planning |
Advert
Posted 2019-03-27 07:43:58
Zambia
has been implementing the World Bank supported Pilot Programme for Climate
Resilience (PPCR) aimed at strengthening Zambia ‘s institutional framework for
climate resilience (while) improving the adaptive capacity of vulnerable
communities in selected Sub-basins. This phase strengthens capacity at both
national and local levels, whilst piloting the mainstreaming of climate risk
management into spatial planning. Investments supported by the Zambia PPCR on
the ground include participatory adaptaton, climate-resilient infrastructure
and strategic program support in agriculture, water, livestock, fisheries and
natural resources and climate information scrvices. The investments were
targeted at helping the country to manage the challenge of land degradation,
unsustainable land use and climate variability and change.
Building
on the programmatic approach for the implementation of the PPCR in Western
Province of Zambia and scaling up lessons from it, the Government of the
Republic of Zambia with the support of the World Bank
will be implementing the Transforming Landscapes for Resilience and Development
(TRALARD) project in the Northern region of Zambia, in three provinces, namely;
Luapula. Northern and Muchinga. The Project Development Objective (PDO) is to
improve natural resource management in the northern regon of Zambia to support
sustainable livelihoods, and in the event of an eligible crisis or emergency,
to provide immediate and effective response to the eligible crisis or
emergency. TRALARD project will cover a number of thematic areas including
sustainable landscape management, restoration and resilience: intrastructure
tor resilience and market access; and contingency emergency response, to
support one of the poorest regions in the country by integrating livelihood
improvement with natural resource sustainability. The interventions will
operationalize landscape approaches to contribute to the national forest
landscapes restoration requirements as well as enhance resilience and
development in the Northern region and deepen the work in southern region of
the country.
The
impacts of climate change, subtle or gradual as they are, remain persistent.
They are taking their toll on the natural resource base of the region.
exacerbating the already vulnerable context of the people.
The
government of Zambia has embraced an integrated approach to development
investments at landscape level. To respond to the challenges of sustainable
livelihoods by restoring degraded forest lands and through
multi-dimension renewable natural resource sustainable use and restoration, will
require a demand for a large scale, landscape approach that could impact
thousands of rural level communities.
The
Ministry of National Development Planning now invites applications from
suitably qualified candidates to fill the following vacancies as part of the
TRALARD Project Implementation Units (PIUS) in the three (3) target
provinces of Luapula, Muchinga and Northern provinces;
Provincial Project Operations Officer – 3 Positions (01-Luapula,
01-Muchinga, 01-Northern)
Duties
and Responsibilities
The
Project Operations Officer’s prime responsibility is to ensure that the project
produces the results specified in the project document, to the required
standard of quality and within the specified time and cost. He/She has the
authority to run the project on a day-to-day basis within the constraints of
time, budget, quality and scope. The Project Operations Officer will lead a
Provincial Project Implementation Unit (PPIU) of 6 subordinates which will
include the Monitoring and Evaluation Officer, the Procurement Officer, Project
Operations Officer, Environmental and Social Safeguards Officer; and Including
Operation offcer in the district office. He/She Will ensure the direction of
project activities and the achievement of project targets and results, by
focusing on the following results:
a.
Project Management:
1. To Coordinate and manage the
Project Implementation unit (PIC) staff in the PIU; in so doing undertake
performance evaluation of project management staff in line with the set Annual
Performance Appraisal System of the Project
2. To provide technical assistance
to the implementing agencies in the districts:
3. Provide overall guidance on
implementation in liaison with and support from NPCU;
4. Build synergies among
stakeholders to enhance project outputs;
5. In liason with the NPCU, ensure
that adequate systems are in place to gather data and information for project
monitoring and that systematic monitoring of project progress against targets
is undertaken, including regular field trips for monitoring purposes:
6. Develop innovative improvements
to enhance performance of the project.
7. Manage the accurate and timely
high-quality resu ts reporting on the progress of the project and achievement
of annual targets to Provincial Administration and NPCU;
8. Undertake performance evaluation
of project management staff in line with the set Annual Performance Appraisal
System of the Project.
9. Manage and monitor project
risks, including environmental and social safeguards in collaboration with the
technical project staff.
10. Ensure appropriate management of
project assets, attendance records, filing system.
b.
Coordination of a holistic and integrated project activities
1. To facilitate a holistic and
integrated approach to reducing deforestation by addressing the drivers of
deforestation
2. To liaise and work
collaboratively with identified project implementor’s at district and
provincial levels and traditional leaders to ensure successful completion of
project deliverables;
3. To coordinate and monitor
activities of the external partners of the project and proactively engage with
them;
4. To coordinate and supervise
implementation of all project cycle activities.
5. Ensure organisation of Project
review meetings and ensure timely preparation of agenda, background materials
to agenda items and minutes.
c. Preparation
and submission of consolidated reports, annual work plans and budgets
1. To ensure timely preparation and
submission of the annual and quarterly work plans, budgets and disbursements in
accordance with the Project Document in close collaboration with key project
stakeholders and the PIUstaff;
2. To prepare a consolidated work
plan for all the targeted districts in the project implementation areas;
3. To oversee and coordinate
development, formulation and implementation of detailed procurement, communication
and risk management plans for the Project cycle activities in collaboration
with implementing entities;
4. To contribute to the
dissemination and visibility of project achievements and support mechanisms for
exchange of information, experience and lessons learned at the local and
national levels;
5. Monitor budget implementation
and accounting to ensure accuracy and reliability of project expenditure;
6. Coordinate preparation ot
tinancial reports as required:
7. Implement audit recommendations
for the project;
8. Provide inputs to audit
management responses
d.
Ensures and coordinates provision of high-quality technical advice and building
of partnerships, focusing on achievement of the following results:
1. Coordinate the advisory
activities of the project technical staff.
2. Ensure that technical outputs
are provided according to plans and up to highest technical standards. Review
and clear technical outputs for quality;
3. Establish, maintain and
facilitate strategic dialogue between stakeholders, project staff and Government
officials at Provincial and local levels in project’s area of work;
e.
Facilitates knowledge building and management, focusing on achievement of the
following results:
1. Ensure that the project
systematically builds capacities of stakeholders through introduction of
innovation and best practices, access to knowledge and expertise and prornote
their application to project implementation:
2. Promote teamwork, information
sharing and collaboration within the project team and between the project team,
Non State Actors and the Government partners.
3. Coordinate and prepare adhoc
thematic and substantive reports/analysis/briefs to Provincial Administration
on the Project;
4. Organise and participate in
project level coordination meetings and/or technical working groups as per
project document and AWP;
5. Promote skills development of
project staff through coaching and mentoring and or training;
6. Ensure regular and consistent
capturing and disseminations of lessons learnt during project implementation;
7. Facilitate the project’s
representation and/or participation in regional & intemational knowledge
networks to draw on and share best practice and lessons learned.
f.
Undertake any other tasks as assigned by the National Project Coordination
Unit, National Coordinator andfor the Assistant Director – PPU in connection
with the TRALARD.
Competencies
Core
Competencies:
§
Leadership
– Ability to provide direction, vision, coach/mentor team members, sound
judgment, issue & conflict resolution, and effective decision making.
§
People
Management – Ability to improve performance and satisfaction, team building,
build and manage interpersonal relationships, influence and win respect role
modelling and fairness.
§
Communication
– Ability to actively listen, adapt, persuade and transform.
§
Delivery
– Ability to get things done, managing deliverables and milestones on
time/within budgct/mccting project needs.
Technical/Functional
Competencies:
§
Displays
cultural, gender, religion, race, nationality and age sensitivity and
adaptability.
§
Good
knowledge of biodiversity conservation, natural resource management, rural
livelihoods and local governance.
§
The
ability to think outside the box to come up with creative and new solutions or
approaches when conventional solutions and approaches are not working.
§
Stakeholder
Engagement – Ability to liaise effectively with officers at all levels in key
government departments and institutions.
§
Professlonalism
– Ability to focus on professional ethics and integrity.
§
Secondary
Knowledge Management – Ability to efficiently handle and share information and
knowledge.
§
Maintaining
and keeping open strong/trusting relationships with key organizations.
§
Leading
by Example – Walking the talk and using the power of influence to effect
positive change.
§
A
nigh level ot computer literacy, including Word, Excel, Intemet, Email, Power
Point.
Qualification,
Skills and Experience
Education
§
Master’s
degree or Higher in Natural Resources Management. Project Management,
Development Studies, Environmental Management, Development Planning,
Agriculture, Forestry, Rural Development Or related field.
Skill
and Experience
§
Minimum
8 years relevant experience in design, planning, implementation. monitoring and
evaluation of development projects and including at least 5 years in a
management role.
§
At
least 8 years of demonstrated experience in working on natural resources
management, sustainable development projects/programmes, climate change, rural
livelihood projects and/or programmes and community development;
§
Demonstrated
experience working on Community Driven Development Project.
§
Prior
experience working on donor funded projects in Zambia will be an added
advantage;